systemised daily scrums & sprint retrospectives integrated with powerful sprint & team reporting
Agile scrum looks great in principle but at times can be complicated by commercial realities. Multiple simultaneous projects, challenging work prioritisation, mid-sprint deadlines & milestones, ineffective daily scrums and retrospectives are factors typically not managed well or addressed in traditional agile scrum and lead to common symptoms that your team is ineffective such as
missed milestones poor sprint burndown delayed delivery over or under estimation of work regular pressure to complete work lack of team growth or improvement
The below infographic highlights the agile scrum process reimagined with the introduction of the Online Scrums components. Each of which is specifically focused on addressing those areas of weaknesses and help organisations get more out of their agile scrum teams and realise better results and achieve competitive advantage in their chosen industry.
Have a grand vision is for your organisation and/or products is great but unless you are able to execute on it they can become a point of frustration for you and your team.
The introduction of targets in Online Scrums will allow you to define and breakdown strategic projects that may fall outside of your normal processes and include this work in your sprints. This is achieved through agile principles to;
define high level targets break work down into manageable pieces add work to new or existing sprints view progress simply
Create targets with associated tasks and assign them to your sprints, even if you're using our JIRA integration!
Targets are visible along with your milestones and as such are visible to your entire team every day
Your team will be notified when a target has been completed and you can take the time to celebrate
As nice as it would be, milestones are not always aligned with the end of your sprint periods. There are a number factors that influence the way that a sprint and its work should be prioritised and managed. Just to name a handful, consider
customer demonstrations project deliverables invoicing milestones birthdays annual leave & holidays
Without visibility of these key sprint milestones throughout the sprint period, your team is being setup to fail internal and external stakeholders.
Knowing your sprint objectives upfront creates clarity and comfort while allowing team members to plan and execute accordingly
Visibility of mid-sprint project milestones such as customer demonstrations and reviews brings piece of mind to stakeholders
Aligning project work with invoicing milestones adds an important element of business context for team members
Acknowledging team members significant days such as birthdays or anniversaries is a great way to improve team culture
Knowing and remembering team members leave during a sprint period will drive work prioritisation and reduce stress accordingly
Daily scrums are a great way to feel connected with your team, but how do you manage
dispersed team members, possibly in different time zones? Further, asking the standard three questions
every day fails to answer the business critical questions
What did we commit to that we didn't finish? What corrective action is required to recover?
Managing your daily scrums using the my day feature for each team member and the scrum report encourages positive discussion and promotes assertive, proactive corrective actions to keep sprints on track and focused.
Team members submit their daily reports in their own time without impacting the momentum of the sprint, regardless of their location
Commit today, report tomorrow improves visibility of outcomes & encourages collaborative discussion throughout the sprint
Understanding risks to sprints early means that corrective action can be discussed and executed to ensure sprint targets
Quickly visualise the work completed since the last scrum including planned vs unplanned and sprint vs non-sprint work
Importantly everybody can see the work that was committed to but failed to be delivered so impact and actions can be discussed
Again, information that could challenge a sprints success is visible, upfront and discussed to generate quicker resolutions
Job done! The sprint is completed and now the team gets together to conduct a retrospective and get on with the next sprint! Right?!? Wrong! The limitation with standard retrospective approaches is that they fail to recognise that most people do not reflect well and team members may not feel confident and comfortable to be honest and direct with their personal and/or team feedback.
Online Scrums uses tools to capture immediate feedack as your team is completing or reviewing their reports and ultimately allows your team to
extract better quality feedback from your team improve the quality of learnings generate more positive actionable improvements
by capturing feedback throughout the sprint period in a non-confronting way. This will quickly translate to a positive change in team culture that encourages continuous feedback and improvement.
team members provide feedback throughout the sprint to improve the amount, quality and relevence of feedback
Retro reports provides insightful reports on factors such as planned vs unplanned, sprint vs non-sprint deliverables
Due to the implementation of continuous feedback teams learn more about their performance and openly discuss results and outcomes
As feedback improves and teams develop more comprehensive learnings, actionable change can be planned and executed in future sprints
With feedback leading to learnings, leading to change; teams develop a strong culture of continuous improvement that will lead to better business results
There are powerful development platforms like Atlassian JIRA that do a great job with the management of projects, backlogs, user stories and work breakdown. Online Scrums integrates with these tools through connectors to enabling
authenticate via oauth sprint & tasks import viewing & adding task comments collaboration synchronisation triggering of status transitions
With this integration there's no need to jump between systems, your team can work in Online Scrums and have it updating JIRA accordingly!
Security is important so we only use oauth authentication with our connection to your Atlassian web services
Creating your Online Scrums sprint is as easy as selecting your active sprint and all required sprint/task data is imported
When connected to a JIRA instance, all comments and collaboration details are visible in JIRA and Online Scrums
Transitioning through your JIRA workflow is important so we do this for you as your tasks progress and are reported on
It is critical for any business to keep the flow of critical business data appropriately frequent without over communicating. For this reason Online Scrums have integrated with some of the largest group chat or business collaboration tools available in the market for supporting timely warnings and notifications and supporting the sharing of pertinent agile data with additional stakeholders throughout your organisation.
upcoming scrum and report warnings scrum outcomes summaries target completion notices retrospective summaries
With these integrations your team can continue working while the rest of the organisation is kept updated.
Slack provides group chat features for millions of users globally and if your team is already using Slack for team discussions Online Scrums can send realtime notifications and reports
Microsoft Teams provides group chat & collaboration tools to Office365 subscribers and we can post notifications and reports related to your Online Scrums team(s) to your desired channel
Online Scrums is designed to make agile scrums more effective by allowing your team to see through the haze and clearly identify issues early. This empowers scrum masters & product owners with data to make decisions that customers will directly benefit from.
Our approach differs from other agile solutions in that we specifically address the often neglected aspects of agile scrum such as the daily scrum and retrospective processes. We aim to keep things simple, beautiful and functional; you're going to love it.
team members submit their daily reports in their own time without impacting the momentum of the sprint, regardless of their location
managers & leaders can be setup as observers to view reports and see sprint progress without the need to submit daily reports
scrum masters have amazingly simple visibility of sprint momentum and an ability to address project risks proactively.
increased visibility means better business decisions that will positively affect your customers experience with your team
Above and beyond those key aspects discussed above, Online Scrums provides features that are designed to systemise the aspects of your agile scrum processes that often lack visibility and stifle teams progression and growth. We know that integrating Online Scrums into your processes will improve the effectiveness of your teams and provide your leaders the visibility to make better, more informed business decisions.
submit daily systemised, structured reports that are used in place of, or as part of your daily scrum
execute your daily scrum, reflect on reports and view video reports from your team members globally
use a familiar swimlane view to view or manage your planned sprint tasks, it's super quick and easy
use statistics and useful graphs to analyse and reflect on your team and personal sprint outcomes
long-term improvements can be viewed and tracked by using sprint by sprint trends for analysis
share critical sprint data across your development environment through our system integrations
Our vision is to empower successful agile scrum teams globally with beautiful, simple to use products; improving the effectiveness and success of businesses, small to large.
Further, we are committed to providing world-class customer experience and service that positively influences our communities; our team, our customers and our extended communities.